Step into our Neo1 kitchen and get a taste of the exciting new features we’re serving up for your business! This snacking update will take your expense management to the next level. First on the menu, we’ve made it easier to track beneficiaries of your business' expenses and set up your own rules for a more tailored spend management. Sounds tasty? Explore what's new and make the most of Neo1.

What's cooking ?


Freshly Baked

Track and manage beneficiaries of your business' expenses with Neo1's recipients.

Running a business means you often incur expenses for the people who support it – your community. Tracking these recipients is not just important for keeping your finances in check: it’s a legal requirement in many industries, and it can also affect the taxes that apply. Neo1 makes it easy to record and track beneficiaries. 

The recipients feature in Neo1 lets customers track who benefits from their funds  – employees, customers, suppliers, or others – organizing them in simple categories. It’s perfect for industries like healthcare, where compliance matters, and for businesses that need to manage expenses like arranging travel for business partners, or meals with clients and suppliers. This tool helps SMEs stay on top of tax rules and keep compliant while getting an improved visibility on their expenses beneficiaries.

To learn more on how to track beneficiaries with the recipient feature see this guide


Your business, your rules. Manage employee spend on your terms with flexible spend rules. 

Spend rules in Neo1 allow businesses to easily create and manage advanced expense policies, to get an improved level of control over their employee spend. All Neo1 customers get a pre-configured set of rules, which is ready to use and highly configurable to tailor their employee spend management platform to their business needs.

The spend rules feature lets you set up custom rules to better control employee spending, by expense category, country and currency, and recipient group. It helps you keep expenses in check by flagging out-of-policy spending and requesting receipts when needed. You can turn the rules on and off as needed, making it easy to manage costs dynamically. Developed with SMEs in mind, Neo1 rules are simple to manage, flexible, and included for all Neo1 customers.


Let's get started with spend rules: Follow this guide


Served Hot

  • Delegating funding approvals for budgets linked to virtual Cards controls.

Role
Users with funding approver rights granted when they enroll their American Express Card in Neo1 (by default, the user who has enrolled their Card).
Value
Accelerating the approval process, in cases where the funding approver is busy or located on another time-zone than the budget requester.
Description
The funding approver of a budget can now delegate approval to another user for a set period of time (12 months at maximum) – supporting business continuity by having one or many users available to approve budget requests from users with virtual Cards.

Another smart enhancement removing friction in your spend management workflow while maintaining control and oversight.



To learn more see: Working with Account Delegations


  • User profile management all-in-one place.

Role
Admins
Value
Eliminating the need to navigate several views when updating user profile information.
Description
Getting your users profiles set up is key to platform adoption and seamless experience. You can now edit user information as an admin from a single view, saving your time by centralizing users management, and improving users profiles accuracy by simplifying updates.

  • Display the name of a transaction’s owner.

Role
Admins / Finance / Managers who authorize spend
Value
Providing more clarity and avoiding confusion when reviewing transactions.
Description
The supervisors, admins or finance users can now see the name of the owner of a transaction, a budget or a purchase, in the list of transactions as well as in the transaction detail view.

  • Improved visual transparency of changes on virtual Cards.

Role
Virtual Cards Users and Approvers
Need
Highlighting changes made to a virtual Card.
Description
A tag ‘New’ is now displayed next against virtual Cards controls such as the amount or the date that has been changed.

  • Enhanced reporting and management of payment method details for American Express Business Cards.

Role
Admins
Value
Enhancing payment methods ownership details presented in the payment methods > payment instruments view for American Express Business Cards.
Description
When an admin assigns a payment method to a person (“Assignee”, the user who will justify spend for the selected payment instrument), the “Emboss Name” is by default the “Assignee”. The admin can choose to enter a different name if needed.

Additionally, if the above task is not actioned, missing information about the “Emboss Name” and “Assignee” is flagged in the report to visually guide users where they need to update information.

This helps adding all required information for American Express Business Cards payments, where the Emboss Name can be differentiated from the Assignee’s or the Card Holder’s names.




The Full Menu

Just like a pinch of salt, the following smaller updates are the seasonings that elevate your experience with Neo1.

  • Amended tax amount calculation. 
  • Removed default system tax. 
  • Auto-saving edits made to a transaction. 
  • Improved integration with American Express. 
  • Email notification for approved spend now pointing to the spend view.  
  • Enhanced travel receipts management. 
  • Improved spend by status report’s graph. 
  • Admins can now delete other admin users. 
  • Refined tooltip popups’ design. 
  • Simplified transactions history. 
  • Editing and saving a budget all-in-one place. 
  • Enhanced API formats. 
  • Strengthened travel receipts ingestion. 

Our aim is to keep improving everything we do to provide a great experience to our customers, as always any and all feedback is welcome, simply contact us at [email protected].