Audience: Admins


Purpose

You can create multiple mileage policies and rates in Amex GBT's spend platform to allow your users to enter and reclaim mileage, or kilometric allowance, for using personal vehicles for work.


The platform supports tiered rates for total number of miles/kilometres covered within a tax year


Overview


Setting mileage rates

Step 1: Click on Settings

Step 2: Click on Expense

Step 3: Click on Mileage

Step 4: Click on Create mileage policy in the top right



Step 5: Use the input form to create your mileage policy and define the rates and tiers applicable

  • Name: Give your mileage policy a name
  • Currency: Set the default currency
  • Activate: Tick the box to activate this vehicle type
  • Rate tiers: Click on Tier 1, and input the amount per unit, and any required distance limit
  • If you wish to use tiering (for example, the first 10,000 miles is paid at 0.45 per mile, then 0.25 after that) you need to input a Distance Limit, then select Tier 2 and enter your lowered rate. Repeat for Tier 3 if also required. 


 


Step 6: Click on Confirm

 TIP: You can create separate Mileage Policies for staff with or without a car allowance, and for different types of transport such as motorcycles.


Next Steps: Creating Spend Policy